[00:00:01]
ALRIGHT, SO I THINK WHAT I'M GOING TO DO GOING FORWARD IS DO
[Open & Explanation of Video Announcement Plan]
SOME SORT OF VIDEO MESSAGE AS A WAY TO SUBSTITUTE FOR IN PERSON MEETINGS. THE IDEA IS I'LL JUST HAVE SOME ANNOUNCEMENTS TO PUT ON THE PRESENTATION HERE. AND THEN I'LL UPLOAD IT TO YOUTUBE SEND IT OUT INTERNALLY, I'D SAY, OBVIOUSLY, INTERNAL AND CONFIDENTIAL MEETING MESSAGE. ALSO, IF YOU HAVE ANY QUESTIONS AT THE END, FEEL FREE TO SEND ME AN EMAIL, ANY QUESTIONS OR CONCERNS CAN BE ADDRESSED AT THE END. SO JUST A FEW UPDATES AND[The Wiki & Video Dept. Procedures]
INFORMATION, THE WIKI, WE JUST NEED TO MAKE SURE THAT WE'RE COMPREHENDING WIKI NOTES. AND IF THE NOTES DON'T SEEM TO MAKE A LOT OF SENSE, THEN WE WANT TO MAKE SURE THAT WE'RE TELLING THE SUPERVISOR OR BRINGING BRINGING IT TO MY ATTENTION, OR PUTTING IT IN THE WIKI UPDATES CHANNEL ON SLACK, JUST TO MAKE SURE THAT WE ARE UPDATING AND CHANGING THE NOTES OR EVEN ADDING NEW ONES, OR EVEN CLARIFYING CURRENT NOTES. ALSO, THE POLICIES, PROCEDURES, AND MISCELLANEOUS TROUBLESHOOTING STEPS ARE NOW AVAILABLE IN THE WIKI. AND IT IS A LIVING DOCUMENT ESSENTIALLY, WHERE WE ARE UPDATING IT AS WE GO. SO PLEASE ALSO KEEP US UPDATED OF ANY INFORMATION, THEIR TIME OFF REQUESTS. AND[Time Off Requests, Reminders & Schedules]
JUST REMINDERS ABOUT SCHEDULES. TIME OFF REQUESTS ARE DUE IN BY THE WEDNESDAY EVENING PRIOR TO THE THURSDAY PROCEEDING THE NEXT SCHEDULE. SO WHAT THAT MEANS IS BASICALLY, WHEN I GET IN ON THURSDAY MORNING, I CHECK THE TRINETTE TIME OFF REQUEST SYSTEM TO SEE IF THERE ARE ANY NEW ONES IN THERE. AND THEN I'LL EITHER APPROVE OR DENY BASED OFF WORKLOAD NEED. AND THEN I WILL ADD THEM INTO OUR NEXT WEEK SCHEDULE. AND THEN BASICALLY, FROM THAT POINT ON, WE ARE PLANNING THE NEXT WEEK SCHEDULE, WE DON'T HAVE A REALLY SOLID IDEA ON WHAT THAT'S GOING TO BE UNTIL FRIDAY AFTERNOON. BUT WE DO TRY AND MAKE SURE THAT WE HAVE TIME OFF REQUESTS. AND JUST TO SEE IF WE NEED TO HAVE A LITTLE BIT OF TIME TO EVALUATE WHAT THE FOLLOWING WEEK IS GOING TO LOOK LIKE. AND THEN DISCUSS WITH PEOPLE TO SEE IF THEY HAVE TO WITHDRAW THEIR REQUEST JUST BASED OFF WORKLOAD NEED. ALSO,[Swagit Supplies]
WITH SUPPLIES, JUST LET ME KNOW WHEN WE'RE RUNNING LOW ON SOMETHING. YESTERDAY, I CAME AROUND AND MENTIONED THAT THAT'D BE YESTERDAY MONDAY, CAME AROUND MENTIONED THAT I SAW A COFFEE CANISTER IN THE TRASH. AND I USUALLY BUY ABOUT FOUR AT A TIME. SO I THINK WE'RE HALFWAY DOWN ON OUR STOCK THERE. SO JUST LET ME KNOW WHEN WE THROW AWAY A CANISTER EMPTY CANISTER OF COFFEE. AND THEN IF WE RUN OUT OF ANY OTHER SUPPLIES, I'LL TRY AND GET THAT TAKEN CARE OF. SO THIS IS A LONG ONE, IT MIGHT BE[Video Indexer Expectations]
HARD TO READ. BUT AS FAR AS FITTING ALL THE INFORMATION ON ONE SLIDE, I DID THAT JUST BECAUSE THE LETTERS ARE A LITTLE FINICKY IN THE GOOGLE PRESENTATIONS THING. SO JUST LIKE THE MANAGERS AND SUPERVISORS, I LAID OUT EXPECTATIONS FOR THEM. SO I WANTED TO DO THE SAME THING FOR INDEXERS. I JUST WANT TO LAY OUT SOME ITEMS, YOU WILL ACTIVELY SEEK OUT WORK AND REPORT TO A SUPERVISOR WHEN YOU HAVE NOTHING TO WORK ON. THAT IS SOMETHING THAT WE DISCUSSED IN A SUPERVISORS MEETING YESTERDAY. YOU CAN'T EXPECT YOU SHOULDN'T EXPECT THAT A SUPERVISOR IS GOING TO KNOW EXACTLY WHERE YOU ARE ALL THE TIME. AS VIDEO INDEXERS IT IS YOUR RESPONSIBILITY TO BE ACTIVELY LOOKING FOR WORK, AND MAKING SURE THAT WE'RE HELPING THE ENTIRE TEAM BY GETTING AS MUCH DONE AS POSSIBLE. BE RESPONSIVE AND EMAIL AND SLACK, ESPECIALLY EMAIL. WELL AND ALSO SLACK. WITH SLACK, IT'S MORE IMMEDIATE. AND ALSO YOU SHOULD BE CHECKING IT OFTEN. OBVIOUSLY, THESE TWO COMMUNICATION METHODS ARE SOME OF OUR MAIN METHODS. SO TO JUST LET THEM BE UNCHECKED FOR AN EXTENSIVE PERIOD OF TIME DOESN'T MAKE ANY SENSE. AND IT SEEMS LIKE YOU'RE AVOIDING ANY KIND OF MESSAGES SO THAT YOU CAN HAVE AN EXCUSE NOT TO BE RESPONSIVE, OR GET ON A TASK AS SOON SOONER RATHER THAN LATER.NOW, AS MENTIONED BEFORE, READ AND COMPREHEND WIKI NOTES, READ AND COMPREHEND EMAILS THAT INCLUDE SCHEDULE EMAILS, WE DO FROM TIME TO TIME, PUT IMPORTANT INFORMATION IN THE SCHEDULE EMAILS, AND SOME OF THAT INFORMATION PERTAINS DIRECTLY TO YOU SPECIFICALLY. SO PLEASE BE READING MOVES. THINK ABOUT HOW YOU CAN USE YOUR WORKDAY EFFECTIVELY TO MAXIMIZE HOW MUCH CAN BE DONE AND DO IT. SO REALLY, IT'S JUST ABOUT, YOU KNOW, FIGURING OUT IF YOU HAVE A V3 MEETING, CAN YOU MASTER THE V3 MEETING WHILE YOU'RE INDEXING ANOTHER MEETING? CAN YOU BE DOING TWO THINGS MULTIPLE THINGS ON YOUR MACHINE AT THE SAME TIME, THERE'S ALSO OPEN MACHINES NEXT TO YOU. YOU CAN ALWAYS USE THOSE IF YOU'RE CONVERTING FILES ON ONE MACHINE, YOU CAN BE INDEXING ON THE OTHER SO IT'S REALLY JUST FIGURING OUT HOW YOU
[00:05:01]
CAN MAXIMIZE YOUR TIME AND PRODUCTIVITY. CONSIDER WAYS TO HELP OUT YOUR TEAMMATES. BASICALLY, BY LOOKING FOR MORE WORK, YOU ARE ULTIMATELY HELPING YOUR TEAMMATES BECAUSE YOU'RE TAKING AWAY WORK THAT GETS PUSHED OFF TO LATER AND GETTING IT DONE ACCORDING TO OUR SERVICE LEVEL. BUT ALSO, YOU KNOW, IF A TEAMMATE IS DIRECTING, THEN YOU CAN BE LOOKING AS TO WHAT THEY HAVE FOR ASSIGNMENTS, MAYBE MASTERING THEIR V3 MEETINGS, MAYBE CONVERTING FILES, JUST ANY WAY YOU CAN HELP OUT, ALWAYS BE LOOKING FOR THOSE OPPORTUNITIES. USE THE RESOURCES PROVIDED TO YOU TO HELP YOU COMPLETE VARIOUS TASKS LIKE FINDING AGENDAS, BOOKMARKS ARE IN THE WIKI, TOO. IF YOU CAN'T FIND AN AGENDA, INSTEAD OF ASKING A SUPERVISOR, YOU CAN TAKE THE STEPS TO PERHAPS GOOGLE IT, OR LOOK IN THE BOOKMARKS YOURSELVES BECAUSE THEY'RE GOING TO BE USING THOSE SAME RESOURCES. ASSIGNMENTS ARE NOT COMPLETE UNTIL THE INDEX OR CHECK SHEET HAS BEEN SUBMITTED.AND WE'LL GO THROUGH A SUPERVISOR CONFIRMATION WHERE THEY WILL ENSURE THAT ALL THE CONTENT IS INSERTED, AND THE INDEXER HAS NOT MADE ANY OBVIOUS ERRORS. SO THAT'S JUST A REMINDER, EVERYBODY KNOWS WHAT THE PROCESS IS. BUT ONE OF THE THINGS ABOUT THIS IS DON'T BE HOLDING ON TO YOUR WORK UNTIL THE VERY END TO SUBMIT A CHECK SHEET. BE COMPLETING THESE AS YOU COMPLETE THE CONTENT, BECAUSE THEN WE CAN SEE IF YOU CAN TAKE ON MORE WORK. NO TWO MEETINGS ARE THE SAME. SO JUST BECAUSE YOU DID A CERTAIN NUMBER OF MEETINGS DOESN'T MEAN THAT THOSE TWO MEETINGS WERE OF EQUAL LENGTH OR DIFFICULTY. ALSO CHECK TO SEE IF THE SUPERVISOR HAS SENT YOU ANY INFORMATION ON WHAT YOU NEED TO CORRECT ABOUT THE MEETING THAT THEY HAVE CONFIRMED. THAT IS THE FIRST, ESSENTIALLY THE SECOND STEP OF THE QA PROCESS, YOU'RE RESPONSIBLE FOR CHECKING YOUR WORK FIRST, THAT'S WHAT THE CHECK SHEETS FOR THEN THE SUPERVISORS TO GO IN AND CONFIRM THAT EVERYTHING IS WHERE IT NEEDS TO BE THAT IT IS ACCORDING TO OUR STANDARDS AT FIRST GLANCE. SO NO OBVIOUS ERRORS. STAFF WILL TAKE CARE OF THEIR DISHES AFTER THEY ARE DONE USING THEM. NOT ONLY IS THIS IN KEEPING WITH OUR EXISTING POLICY, BUT IT'S ALSO COMPATIBLE WITH COVID-19 PROCEDURES. I ALREADY SENT OUT A FINAL WARNING ABOUT FAILING TO DO YOUR DISHES, I WILL REMOVE ALL OF THE DISHES FROM THE KITCHEN. AND THAT INCLUDES ANY DISHES THAT WERE BROUGHT IN. IF YOU DID BRING IN THE DISHES IN I DO REMOVE THE DISHES AND YOU'LL HAVE TO JUST GET WITH ME ONE ON ONE. ALSO, IN KEEPING WITH OUR CARE, SWAGAT FACILITIES AND PROPERTY POLICY, PLEASE LET ME KNOW IF ANY LIGHTS OUT OR OTHER OFFICE MAINTENANCE INQUIRIES. IF YOU SPILL ANYTHING ON THE FLOOR, LET ME KNOW IF THERE'S, YOU KNOW, ONE OF THE LIGHT FIXTURES FALLING OUT OF THE CEILING. LET ME KNOW. ANY CARPET COMING UP ANYTHING JUST LET ME KNOW, MEALS ARE NOT TO BE EATEN ON THE WORKFORCE. THIS WAS ALREADY A POLICY PRIOR TO COVID-19. THAT WAS ALSO DISCUSSED IN OUR SUPERVISORS MEETING YESTERDAY. AND SO JUST
[Questions/Misc.]
REACH OUT TO ME THAT MY EMAIL, JAY MAX WAS SWAGGA.COM. FOR ANY QUESTIONS, CONCERNS, ANY SUGGESTIONS ABOUT WHAT I CAN PUT IN THE NEXT VIDEO ANNOUNCEMENTS. UNTIL THEN, THANK YOU VERY MUCH.HOPEFULLY YOU WATCH THIS VIDEO BECAUSE I'LL BE CHECKING IN WITH YOU
* This transcript was compiled from uncorrected Closed Captioning.